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Rockford Road Runners
Minutes - February 4, 2009
Stockholm Inn
I. The meeting was called to order at 7:03 p.m. by Vice-President Leslie Schaeffer.
II. Minutes –January minutes were approved as printed in the February newsletter.
III. Treasurer’s Report – Glenn Greenberg reported a balance of $6,692.68 as of December 31, 2008. Glenn also had copies of the proposed 2009 budget and a financial summary of 2008 available to those members who wished to review them.
IV. President’s Remarks – Larry Ward was out of town.
V. Vice-President - Leslie reported on her research of signmeup sports.com and active.com for use for membership dues and race registrations. The board felt that active.com would be the better of the two sites.
VI. Race Coordinator
A. Larry Swanson noted that 130 people participated in the 2nd Trail Run. He thanked the volunteers who worked, provided baked goods and other refreshments, and helped on the course. The next trail run is Saturday, February 21. He noted that the December and January races were challenging because of all the snow.
B. Larry said that the 2008 Rockford Road Runner Race Circuit included 42 races with 6,325 finishers. The 2009 Race Circuit will again include a large number of races.
C. New scoring software is being reviewed. Six members have volunteered to assist with scoring, working as teams of two. It is expected that RRR will be able to provide scoring for those races that request it. He thanked Marilyn Goepfert for being so prompt in getting results on the web site.
VII. Communications Chair
A. Mike Mapes, interim communications chair, said that Jim Simmons had met with the executive board to learn more about the position. He and Mike will work together on the March newsletter. Mike said the best way for races to get good public relations was to frequently submit info to the newsletter.
VIII. Membership
A. Norn Yarger said renewal and membership cards were at the printer and will be mailed as soon as completed. He has e-mailed reminders to those members who have supplied e-mail addresses. Bob Sharp noted that volunteer information sought on the renewal cards should be forwarded to the appropriate race director.
IX. Staff Positions
A. Equipment Manager – no report.
B. Web Master – Kathleen Yarger said there were 5,045 hits on the web site in January 2009 compared to 4,513 in January 2008.
C. Circuit Scoring – Marilyn Goepfert requested new member updates for circuit scoring.
D. Wildcats Liaison – Mike Mapes noted that this is the 13th year for the Wildcats. Training begins March 7 with the goal of the Heritage Run two-mile. He reminded race directors to make their races kid-friendly (length of race, time of year, etc.) if they wanted participation.
X. Old Business
A. Leslie reported on the Rockford Marathon. She said the course is set and information is updated on the web site (rockfordmarathon.com). Sponsorships are going well and the newest include Rockford Airport and Hammer Gel. Peak Sports Center is the official training site and has 40 people participating in a training program. The Roscoe YMCA also has a training group. Volunteers are always needed.
XI. New Business
A. Gerrie Gustafson said the OSF Heritage Run would be held Sunday, April 26. She advised those present that because of increasing costs such as police traffic control, the registration fee would have to be raised.
B. The Arne Johnson race is Saturday, April 4.
C. Larry Swanson reminded members that the club does have a video library open to all. He also has copies of the annual Trail Run magazine for those who want them.
D. The handicap series will start Sunday, February 15. Phil Best is in charge. The series includes two runs on the bike path and the other runs in Sinnissippi Park.
E. Bob Sharp reported that member John Bland has been afflicted with cancer. Members’ support is welcomed.
X II. Next Meeting – will be held March 4 at the Stockholm Inn.
XIII. Meeting was adjourned at 7:47 p.m.
Respectfully Submitted,
Gerrie Gustafson
Secretary
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